Opti-Doc-4-HR

DESCRIPTION

Failure to submit your employment equity forms can raise penalties of up to R2.7 million or 10% of your turnover.

What is The Purpose of EEA1 Form?
The Employment Equity Act requires employers to do an analysis of their workforce profile. Workers can complete the EEA1 to assist employers with this analysis.

Who Fills in This Form?
To get information from workers on a voluntary basis, to assist employers with analysing their workplace profile.
The information in the form must be confidential, and employers may only use it to comply with the Employment Equity Act.

This cost-effective solution is designed to radically improve the way in which your company can respond to day-to-day business requirements. It provides a secure, digital information management solution that enables your employees and customers to collect, store, manage and retrieve electronic documentation, in a structured and secure framework.

Modular approach of the solution allows implementing single user environment and growing the solution to enterprise-wide strength.

The application provides four levels of security; the groups of documents or specific document can be accessed by only authorised personnel. The common document repository is capable of hosting documents from various business units with or without sharing these documents.

All information can be simultaneously accessed by various employees. User-friendly interfaces provide minimum need for change control for the people to adopt the solution.

Furthermore, the solution can be integrated with the off-site storage services. The electronic documents are available with a mouse-click, and the meta-data has the pointer to the physical location of the documents, so the original document can be easily retrieved from the archive.

Out of the box “Opti-Doc-4-HR solution for HR”; is designed to collect, classify and manage information
efficiently using the following process:

• Scan documents or import existing electronic documents (PDF, TIF, JPG, WORD)
• Classify documents based on ID number, name and / or document type (EEA1 Form, ID Book, contract, etc)
• Store the documents in a secure repository on a central server or “Opti-Doc-4-HR” cloud
• Recall documents on-demand by all authorised users, at any branch
• Apply additional document-level security per document type if required
• Produce exceptions report on missing essential documents
• Provide a facility for electronic document distribution