DESCRIPTION

This cost-effective solution is designed to radically improve the way in which your business can respond to day-to-day document requirements. It provides a secure, digital information management solution that enables your employees and customers to collect, store, manage and retrieve electronic documentation, in a structured and secure framework.

Digitising paper-based documents eliminates the need for manual filing, retrieval and refilling of documents from either onsite or offsite storage facilities. It saves administrative time, storage costs, improves customer satisfaction and provides immediate, shared access to stored documents.

OPTiDOC’s modular approach allows implementing a single user environment and growing the solution to enterprise-wide strength. The application provides multiple access levels;

• the groups of documents or specific document can be accessed by only authorised personnel.
• The common document repository is capable of hosting documents from various business units with or without a sharing option.
• all information can be simultaneously accessed by various employees.

OptiDoc’s user-friendly interfaces and fast deployment ensures a high adoption rate. Furthermore, the solution can be integrated with off-site storage services. The electronic documents are available with a mouse-click, and the meta-data has the pointer to the physical location of the documents, so the original document can be easily retrieved from the archive.

Featuring

•  Document scanning: Image enhancements, Barcode processing, Patch code recognition, Batch scanning, Blank page removal, Punch hole removal, De-shade and De-skew, Black – border removal, Basic zonal OCR
   
• Document Classification: Manual indexing, Automated indexing using barcode & OCR, Line of business data validation, Indexing queues, Exception reporting
   
• Storage: Secure protected storage, Multiple access levels, Automated archival, Automated retention schedules, Facility to store any file formats (PDF, Images, Office files, Mail, Audio & Video), COLD / EDI
   
• Search & Retrieve: Wild-card searching, Cross document class searching, Range searching, B2B integration
   
• Web retrieval: Intranet & Intranet access, Cross-browser compatibility, Common document format conversion (PDF)
   
• Distribution (export): Bulk export facilities, Data delivery on CD and other removable media
   
• Archival: Rule-based archival
   
• Destruction (retention): Automated destruction policies
   
• Integrated & custom components: API and SDK for integration, Web Services for cross-platform integration